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Delivery note template

A record of goods handed over and signed for on arrival, generated one per delivery from your dispatch data.

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The actual template Delivery note template shown in Google Docs

What’s in this template

Every block is bound to a field in your data. The layout stays exactly as designed; only the values change from one run to the next.

  • Header with the delivery note number and date {{delivery.number}} · {{delivery.date}}
  • Deliver-to address and site contact {{delivery.address}} · {{delivery.contact}}
  • Order and purchase order references {{order.number}} · {{po.number}}
  • Goods delivered table with quantities loop: {{delivered}}
  • Condition on arrival and shortages noted {{delivery.condition}}
  • Received-by name, signature line and time {{delivery.receivedBy}}

How this template fills itself

Connect Airtable, Google Sheets, a SQL database, a CSV or a REST API, map each field to a placeholder, and generate. One run can produce a single document or one per matching record.

Billing & operations: A record of goods handed over and signed for on arrival, generated one per delivery from your dispatch data.

Deliveries · Google Sheets

NoteDeliver toLines
DN-5120Acme Co, Unit 412
DN-5121Northwind Depot3
DN-5122Globex Plant 227

Template: Google Slides or Docs

{{delivery.number}}

Delivery note · {{delivery.date}}

{{delivery.address}}

loop: {{delivered}} → row

signed by {{delivery.receivedBy}}

one note per drop on the day's route

Generated output

DocsPDF

DN-5120

Delivery note · 16 Sep 2026

Acme Co, Unit 4

12 lines delivered

signed by ____________

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Who uses this template

Distributors and hauliers

Print the day's route as one note per drop, each carrying its own references and signature block.

Read the guide

Builders' merchants and suppliers

Prove what arrived on site and when, against the purchase order the customer raised.

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Operations teams

Generate delivery paperwork on a schedule from the dispatch sheet instead of assembling it each morning.

Read the guide

A delivery note is handed over at the door and comes back signed. Its job is evidence: these goods, at this address, on this date, received by this person, in this condition. That makes it different from a packing slip, which travels inside the box and is never signed. The delivered-lines table varies with the drop, so this is a Google Doc.

Leave room for what goes wrong

Deliveries are short, damaged and refused often enough that the note has to accommodate it. Give the condition and shortage notes real space rather than a single line, and put the signature block where a driver can get to it without turning the page. Everything above it comes from the dispatch record — note number, addresses, order and PO references, lines delivered — so a route can be generated as a batch overnight and the paperwork always matches what was actually loaded.

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Common questions, answered

How is a delivery note different from a packing slip? +
A packing slip sits inside the carton and tells whoever unpacks it what should be there. A delivery note is handed over at the door and signed: it is evidence that goods were received, by whom and in what condition. That signature block, and the space to note damage or shortages, is the whole point of the document.
Can it carry the customer's purchase order number? +
Yes, and it usually must. Goods-in departments match a delivery against the PO they raised, so the note places both your order number and their PO reference from the delivery record. Without it, the delivery sits unmatched and the eventual invoice gets queried.
Can I generate a whole route at once? +
Yes. Filter the deliveries table to a date and a vehicle or route and one run produces a note per drop, in the order they will be made. Scheduling that run overnight means the driver's paperwork is ready before the loading starts.
Can I use my own delivery note design? +
Yes. Many customers' goods-in processes expect a specific layout, and duplicate-copy stationery often dictates where the signature block has to sit on the page. Rebuild that document in Google Docs as it stands, mark the addresses, references and the goods table as placeholders, and generate against your own version instead.

Generate this document from your data

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