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Free delivery note template for Google Docs

A record of goods handed over and signed for on arrival, generated one per delivery from your dispatch data.

Free to copy Google Docs PDF export No watermark
Automate this template Copy to my Google Docs How to use it

Free to copy, no sign-up: the file opens in your own Google Drive. Updated November 13, 2026.

The actual template Free delivery note template for Google Docs: preview of the first page

What’s in the delivery note template

Every block has a placeholder showing where your details go. Type over them by hand, or bind each one to a field in your data and let it fill itself.

  • Header with the delivery note number and date {{delivery.number}} · {{delivery.date}}
  • Deliver-to address and site contact {{delivery.address}} · {{delivery.contact}}
  • Order and purchase order references {{order.number}} · {{po.number}}
  • Goods delivered table with quantities loop: {{delivered}}
  • Condition on arrival and shortages noted {{delivery.condition}}
  • Received-by name, signature line and time {{delivery.receivedBy}}

How to use this delivery note template in Google Docs

  1. 01

    Copy the template to your Google Drive

    Press "Copy to my Google Docs". Google asks to make a copy, and the copy is yours to edit; the original is never changed. All you need is a free Google account.

  2. 02

    Replace the placeholders with your details

    Text in double braces, like {{delivery.number}}, marks where your own values go. Work down the page: header with the delivery note number and date; deliver-to address and site contact; order and purchase order references, and so on.

  3. 03

    Make it match your brand

    Swap the logo, colours and fonts in Google Docs as you would in any document. The layout is built to hold when the text changes.

  4. 04

    Download it as a PDF, or share the link

    File, then Download, then PDF Document gives you a file to send or print. Download as Word (.docx) works too if someone needs it.

  5. 05

    Making these regularly? Fill it from your data

    Connect Airtable, Google Sheets or a CSV to SourceToDocs and it fills a copy of this template for every row, so you stop retyping.

A delivery note is handed over at the door and comes back signed. Its job is evidence: these goods, at this address, on this date, received by this person, in this condition. That makes it different from a packing slip, which travels inside the box and is never signed. The delivered-lines table varies with the drop, so this is a Google Doc.

Leave room for what goes wrong

Deliveries are short, damaged and refused often enough that the note has to accommodate it. Give the condition and shortage notes real space rather than a single line, and put the signature block where a driver can get to it without turning the page. Everything above it comes from the dispatch record — note number, addresses, order and PO references, lines delivered — so a route can be generated as a batch overnight and the paperwork always matches what was actually loaded.

Fill this delivery note template from Airtable, Google Sheets or a CSV

Connect an Airtable base, a Google Sheets spreadsheet or a CSV file, map each field to a placeholder, and generate. One run can produce a single document or one per matching row, delivered to your Google Drive.

Billing & operations: A record of goods handed over and signed for on arrival, generated one per delivery from your dispatch data.

Deliveries · Google Sheets

NoteDeliver toLines
DN-5120Acme Co, Unit 412
DN-5121Northwind Depot3
DN-5122Globex Plant 227

Template: Google Slides or Docs

{{delivery.number}}

Delivery note · {{delivery.date}}

{{delivery.address}}

loop: {{delivered}} → row

signed by {{delivery.receivedBy}}

one note per drop on the day's route

Generated output

DocsPDF

DN-5120

Delivery note · 16 Sep 2026

Acme Co, Unit 4

12 lines delivered

signed by ____________

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Who uses this delivery note template

Distributors and hauliers

Print the day's route as one note per drop, each carrying its own references and signature block.

Read the guide

Builders' merchants and suppliers

Prove what arrived on site and when, against the purchase order the customer raised.

Read the guide

Operations teams

Generate delivery paperwork on a schedule from the dispatch sheet instead of assembling it each morning.

Read the guide

Related templates

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Purchase order template: the actual Google Docs template Google Docs

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Invoice template: the actual Google Docs template Google Docs

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Credit note template: the actual Google Docs template Google Docs

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A document that cancels part or all of an invoice, naming the lines credited and the reason, generated one per credit from your billing data.

View template

Common questions, answered

How is a delivery note different from a packing slip? +
A packing slip sits inside the carton and tells whoever unpacks it what should be there. A delivery note is handed over at the door and signed: it is evidence that goods were received, by whom and in what condition. That signature block, and the space to note damage or shortages, is the whole point of the document.
Can it carry the customer's purchase order number? +
Yes, and it usually must. Goods-in departments match a delivery against the PO they raised, so the note places both your order number and their PO reference from the delivery record. Without it, the delivery sits unmatched and the eventual invoice gets queried.
Can I generate a whole route at once? +
Yes. Filter the deliveries table to a date and a vehicle or route and one run produces a note per drop, in the order they will be made. Scheduling that run overnight means the driver's paperwork is ready before the loading starts.
Can I use my own delivery note design? +
Yes. Many customers' goods-in processes expect a specific layout, and duplicate-copy stationery often dictates where the signature block has to sit on the page. Rebuild that document in Google Docs as it stands, mark the addresses, references and the goods table as placeholders, and generate against your own version instead.
Is this delivery note template free? +
Yes. Copy it to your own Google Drive at no cost and with no sign-up, then edit it like any Google Docs file. You only need SourceToDocs if you want it filled from your data automatically, and that has a free plan too.
Can I download this delivery note template as a PDF or Word file? +
Yes. Open your copy in Google Docs and choose File, Download. PDF Document gives a print-ready file; Microsoft Word (.docx) gives an editable one for people who do not use Google Docs.

Generate this document from your data

Start on the free plan, connect Airtable, Google Sheets or a CSV, and export a real Google Docs file. No watermark, no credit card.

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