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Free quote template for Google Docs

A priced quotation with a line-item table and a validity date, generated one per enquiry from your pricing data.

Free to copy Google Docs PDF export No watermark
Automate this template Copy to my Google Docs How to use it

Free to copy, no sign-up: the file opens in your own Google Drive. Updated November 13, 2026.

The actual template Free quote template for Google Docs: preview of the first page

What’s in the quote template

Every block has a placeholder showing where your details go. Type over them by hand, or bind each one to a field in your data and let it fill itself.

  • Header with your logo and quote number {{quote.number}}
  • Customer, contact and site details {{customer.name}}
  • Short note on what is being quoted {{quote.scope}}
  • Line-item table that repeats a row per item loop: {{items}}
  • Subtotal, discount, tax and total {{totals.grand}}
  • Validity date, lead time and terms {{quote.valid_until}}
  • Acceptance block to hand to your signing tool {{customer.contact}}

How to use this quote template in Google Docs

  1. 01

    Copy the template to your Google Drive

    Press "Copy to my Google Docs". Google asks to make a copy, and the copy is yours to edit; the original is never changed. All you need is a free Google account.

  2. 02

    Replace the placeholders with your details

    Text in double braces, like {{quote.number}}, marks where your own values go. Work down the page: header with your logo and quote number; customer, contact and site details; short note on what is being quoted, and so on.

  3. 03

    Make it match your brand

    Swap the logo, colours and fonts in Google Docs as you would in any document. The layout is built to hold when the text changes.

  4. 04

    Download it as a PDF, or share the link

    File, then Download, then PDF Document gives you a file to send or print. Download as Word (.docx) works too if someone needs it.

  5. 05

    Making these regularly? Fill it from your data

    Connect Airtable, Google Sheets or a CSV to SourceToDocs and it fills a copy of this template for every row, so you stop retyping.

A quote is a short document with one genuinely variable part: the list of what you are pricing. Everything else — your letterhead, terms, lead times, validity period — is the same on every quote you send. That is a good fit for Google Docs, where the line-item table repeats a row per item and the page breaks look after themselves, so the layout survives a job that turned out to need thirty lines instead of four.

Quote and invoice should share a source

The most common failure is a quote priced in one place and an invoice raised in another, so the customer receives two documents that disagree. If both read from the same record — same items, same rates, same tax treatment — the invoice becomes the quote with a different heading and no retyping in between. It also makes chasing easier: the validity date is a field, so you can filter to quotes expiring this week and regenerate or follow up on the batch.

Fill this quote template from Airtable, Google Sheets or a CSV

Connect an Airtable base, a Google Sheets spreadsheet or a CSV file, map each field to a placeholder, and generate. One run can produce a single document or one per matching row, delivered to your Google Drive.

Sales & pricing: A priced quotation with a line-item table and a validity date, generated one per enquiry from your pricing data.

Enquiries · Google Sheets

QuoteCustomerTotal
QT-3081Halden Joinery$7,450
QT-3082Northwind$2,190
QT-3083Bricklane Fit-Out$18,600

Template: Google Slides or Docs

{{quote.number}}

Quote · valid until {{quote.valid_until}}

{{customer.name}}

loop: {{items}} → row

{{totals.grand}}

one quote per enquiry row; the table grows with the number of items priced

Generated output

DocsPDF

QT-3081

Quote · valid until 4 Oct 2026

Halden Joinery

9 line items

$7,450 total

Start automating

Who uses this quote template

Trades and installers

Price a job in the sheet you already use for estimates and hand the customer a document that matches it line for line.

Read the guide

B2B sales teams

Turn a configured deal into a quote the moment it is priced, instead of editing last week's quote for a different customer.

Read the guide

Suppliers and wholesalers

Quote from live catalogue prices so the figure you send is the figure your system holds today.

Read the guide

Automate this

  • HubSpot deal to quote PDF with n8n n8n · steps Claude skill

    When a deal reaches your quote stage in HubSpot, the workflow builds the quote from your Google Docs template, saves the Doc and a PDF to Google Drive, and writes the link back to the deal.

All automations →

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Common questions, answered

Can I use my own quote design? +
Yes. Build the master in Google Docs with your letterhead, table styling and terms, mark the customer, line items and totals as placeholders, and generate against that. Nothing about the design is fixed by us — this layout is only a starting point if you do not already have one.
Does the line-item table grow with the job? +
Yes, and that is why this is a Google Doc rather than a slide. The table repeats a row for every item on the record and pages break by themselves, so a two-line quote and a forty-line quote both come out correctly laid out without anyone resizing anything.
Where do the prices and quote numbers come from? +
From your data: Airtable, Google Sheets or a CSV upload. The template places what you already hold rather than calculating it, so the quote and your records cannot disagree about what was offered.
Can the customer sign the quote here? +
Not in SourceToDocs — we do not do e-signatures. We generate the Doc and the PDF, and you send that on to the signing tool you already use. The acceptance block is part of the layout so that tool has a place to put its signature and date fields.
Is this quote template free? +
Yes. Copy it to your own Google Drive at no cost and with no sign-up, then edit it like any Google Docs file. You only need SourceToDocs if you want it filled from your data automatically, and that has a free plan too.
Can I download this quote template as a PDF or Word file? +
Yes. Open your copy in Google Docs and choose File, Download. PDF Document gives a print-ready file; Microsoft Word (.docx) gives an editable one for people who do not use Google Docs.

Generate this document from your data

Start on the free plan, connect Airtable, Google Sheets or a CSV, and export a real Google Docs file. No watermark, no credit card.

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