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Free checklist template for Google Docs

A grouped checklist with checkboxes, notes and sign-off, generated one per job, inspection or client from your task data.

Free to copy Google Docs PDF export No watermark
Automate this template Copy to my Google Docs How to use it

Free to copy, no sign-up: the file opens in your own Google Drive. Updated November 13, 2026.

The actual template Free checklist template for Google Docs: preview of the first page

What’s in the checklist template

Every block has a placeholder showing where your details go. Type over them by hand, or bind each one to a field in your data and let it fill itself.

  • Title, owner and date {{checklist.title}} · {{checklist.owner}}
  • Groups of items, one block per group loop: {{groups}}
  • Checkbox, item and notes line for each item loop: {{group.items}}
  • Issues found section loop: {{issues}}
  • Sign-off block with name and date {{signoff.name}}

How to use this checklist template in Google Docs

  1. 01

    Copy the template to your Google Drive

    Press "Copy to my Google Docs". Google asks to make a copy, and the copy is yours to edit; the original is never changed. All you need is a free Google account.

  2. 02

    Replace the placeholders with your details

    Text in double braces, like {{checklist.title}}, marks where your own values go. Work down the page: title, owner and date; groups of items, one block per group; checkbox, item and notes line for each item, and so on.

  3. 03

    Make it match your brand

    Swap the logo, colours and fonts in Google Docs as you would in any document. The layout is built to hold when the text changes.

  4. 04

    Download it as a PDF, or share the link

    File, then Download, then PDF Document gives you a file to send or print. Download as Word (.docx) works too if someone needs it.

  5. 05

    Making these regularly? Fill it from your data

    Connect Airtable, Google Sheets or a CSV to SourceToDocs and it fills a copy of this template for every row, so you stop retyping.

A checklist is only useful if it is the right checklist for this job, and the only way to keep forty variants right is to stop keeping forty documents. This template keeps one layout and lets the task table decide which groups and items appear for each job.

Groups and items from one list

Keep an items table with a group field and an applies-to field. Generate one checklist per job and only the matching items appear, grouped, with checkboxes. The issues section fills from findings when they exist and disappears when they do not.

Fill this checklist template from Airtable, Google Sheets or a CSV

Connect an Airtable base, a Google Sheets spreadsheet or a CSV file, map each field to a placeholder, and generate. One run can produce a single document or one per matching row, delivered to your Google Drive.

Business documents: A grouped checklist with checkboxes, notes and sign-off, generated one per job, inspection or client from your task data.

Jobs · Airtable

JobSiteItems
Pre-launchStore 1224
HandoverUnit 4B18
Audit Q4HQ40

Template: Google Slides or Docs

{{checklist.title}}

{{site.name}} · {{checklist.date}}

loop: {{groups}} → section

loop: {{group.items}} → row

{{signoff.name}}

one checklist per job; groups and items repeat from linked tables

Generated output

DocsPDF

Pre-launch

Store 12 · 3 Nov 2026

6 groups

24 items

Signed off

Start automating

Who uses this checklist template

Operations and facilities

Opening, closing and handover checklists per site from one master list.

Read the guide

Onboarding

A checklist per new hire or new client from the onboarding tasks table.

Read the guide

Inspections and compliance

A checklist per inspection with the issues section filled from findings.

Read the guide

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Common questions, answered

Can the items come from a table? +
Yes. Items live in a table with a group field; the template loops the groups and the items inside each. Changing the checklist means editing rows, not the document.
Can people tick it in the Doc? +
Yes. The generated file is a normal Google Doc with checkbox list items; share it and tick in place, or print the PDF.
One checklist per job? +
Yes. Each job, site or client row becomes its own checklist with its own items, filtered to what applies to it.
Is this checklist template free? +
Yes. Copy it to your own Google Drive at no cost and with no sign-up, then edit it like any Google Docs file. You only need SourceToDocs if you want it filled from your data automatically, and that has a free plan too.
Can I download this checklist template as a PDF or Word file? +
Yes. Open your copy in Google Docs and choose File, Download. PDF Document gives a print-ready file; Microsoft Word (.docx) gives an editable one for people who do not use Google Docs.

Generate this document from your data

Start on the free plan, connect Airtable, Google Sheets or a CSV, and export a real Google Docs file. No watermark, no credit card.

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