Skip to main content

Event program template

A designed programme booklet for an event, generated per event from the session and speaker list.

Google Slides PDF export No watermark
Start automating See how it automates

Free plan, no credit card. Bring your own design or start from this layout.

The actual template Event program template shown in Google Slides

What’s in this template

Every block is bound to a field in your data. The layout stays exactly as designed; only the values change from one run to the next.

  • Cover with the event name, date and venue {{event.name}} · {{event.dates}}
  • Welcome note from the organiser {{event.welcome}}
  • Running order page per day loop: {{days}}
  • Session block with time, title and room loop: {{sessions}}
  • Speaker cards with photo and bio loop: {{speakers}}
  • Sponsor logos and thank-you page loop: {{sponsors}}

How this template fills itself

Connect Airtable, Google Sheets, a SQL database, a CSV or a REST API, map each field to a placeholder, and generate. One run can produce a single document or one per matching record.

Events & programs: A designed programme booklet for an event, generated per event from the session and speaker list.

Sessions · Airtable

SessionSpeakerTime
Opening keynotePriya Raman09:30
Scaling data teamsTom Alvarez11:00
Closing panelFour speakers16:45

Template: Google Slides or Docs

{{event.name}}

Programme · {{event.dates}}

loop: {{sessions}} → time and title

loop: {{speakers}} → photo and bio

loop: {{sponsors}} → logo

one programme per event; speaker pages repeat a card per speaker record

Generated output

SlidesPDF

DataConf 2026

Programme · 12–13 May 2026

09:30 · Opening keynote

Priya Raman, Head of Data

8 sponsor logos

Start automating

Who uses this template

Conference organisers

Hand the printer a programme that matches the final session list, rebuilt in minutes when a speaker drops out.

Read the guide

Venues and cultural programmes

Produce a designed programme for every performance or evening from one schedule table.

Read the guide

Marketing and brand teams

Keep the programme on brand without a designer rebuilding pages each time the running order shifts.

Read the guide

The programme is the piece of an event people actually keep: the cover, the welcome note, the running order and the speaker pages, printed or sent as a PDF. It is a designed artefact rather than a list, which is why it belongs in Google Slides — the deck is set to a portrait page size, so each slide is a page and nothing shifts when the content changes.

Design the pages once, fill them per event

Treat the programme as a small set of page designs: cover, welcome, running order, speaker card, sponsors. Each one is laid out exactly as you want it, and the repeating pages loop over the session, speaker and sponsor records. The usual failure is a designer rebuilding the booklet on the Friday because two speakers changed; generating from the session table means that edit is a row, not an afternoon. Keep bios short enough to fit the card you designed, because a slide holds its shape rather than reflowing around long text.

Related templates

All events & programs →
Conference agenda template: the actual Google Docs template Google Docs

Conference agenda template

A running order of sessions with times, rooms and speakers, generated per event or per track from your session list.

View template
Multi-day itinerary template: the actual Google Docs template Google Docs

Multi-day itinerary template

A day-by-day schedule of travel, sessions and logistics, generated per trip or per attendee from your schedule data.

View template
Table tent template: the actual Google Slides template Google Slides

Table tent template

A folded card that stands on a table, generated one per table, guest or dish from your event data.

View template
Attendee name badge template: the actual Google Slides template Google Slides

Attendee name badge template

A printed conference badge with name, organisation and ticket type, generated one per attendee from the registration list.

View template

Common questions, answered

Is a programme booklet really a slides template? +
Yes, and it works well. Google Slides supports a custom page size, so you set the deck to a portrait page — A5 or A4 — and each slide becomes a page of the booklet. You get exact control over where every element sits, then export to PDF for the printer.
Can I use my own programme design? +
Yes. Build the master in Google Slides at your chosen portrait page size, place the type, rules and sponsor areas where you want them, mark the variable text as placeholders, and generate against that instead of this layout. Designers usually keep the page designs they already have and simply bind the fields.
Where do the sessions and speaker bios come from? +
From whatever holds them: Airtable, Google Sheets, a SQL database, a CSV upload or a REST API. Sessions and speakers are usually two linked tables, so a speaker card can pull the photo and bio while the running order pulls the times.
What if the programme runs to a different number of pages this year? +
Repeating blocks handle it. Speaker cards and sponsor logos loop over their records, so more speakers means more cards on the pages you designed for them. If the page count varies wildly, run the agenda as a Google Doc instead and keep the programme for the designed pages.

Generate this document from your data

Start on the free plan, connect a data source, and export a real Google Slides document. No watermark, no credit card.

Start automating See pricing