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Free event program template for Google Slides

A designed programme booklet for an event, generated per event from the session and speaker list.

Free to copy Google Slides PDF export No watermark
Automate this template Copy to my Google Slides How to use it

Free to copy, no sign-up: the file opens in your own Google Drive. Updated November 13, 2026.

The actual template Free event program template for Google Slides: preview of the first page

What’s in the event program template

Every block has a placeholder showing where your details go. Type over them by hand, or bind each one to a field in your data and let it fill itself.

  • Cover with the event name, date and venue {{event.name}} · {{event.dates}}
  • Welcome note from the organiser {{event.welcome}}
  • Running order page per day loop: {{days}}
  • Session block with time, title and room loop: {{sessions}}
  • Speaker cards with photo and bio loop: {{speakers}}
  • Sponsor logos and thank-you page loop: {{sponsors}}

How to use this event program template in Google Slides

  1. 01

    Copy the template to your Google Drive

    Press "Copy to my Google Slides". Google asks to make a copy, and the copy is yours to edit; the original is never changed. All you need is a free Google account.

  2. 02

    Replace the placeholders with your details

    Text in double braces, like {{event.name}}, marks where your own values go. Work down the slides: cover with the event name, date and venue; welcome note from the organiser; running order page per day, and so on.

  3. 03

    Make it match your brand

    Swap the logo, colours and fonts in Google Slides as you would in any presentation. The layout is built to hold when the text changes.

  4. 04

    Download it as a PDF, or share the link

    File, then Download, then PDF Document gives you a file to send or print. Download as PowerPoint (.pptx) works too if someone needs it.

  5. 05

    Making these regularly? Fill it from your data

    Connect Airtable, Google Sheets or a CSV to SourceToDocs and it fills a copy of this template for every row, so you stop retyping.

The programme is the piece of an event people actually keep: the cover, the welcome note, the running order and the speaker pages, printed or sent as a PDF. It is a designed artefact rather than a list, which is why it belongs in Google Slides — the deck is set to a portrait page size, so each slide is a page and nothing shifts when the content changes.

Design the pages once, fill them per event

Treat the programme as a small set of page designs: cover, welcome, running order, speaker card, sponsors. Each one is laid out exactly as you want it, and the repeating pages loop over the session, speaker and sponsor records. The usual failure is a designer rebuilding the booklet on the Friday because two speakers changed; generating from the session table means that edit is a row, not an afternoon. Keep bios short enough to fit the card you designed, because a slide holds its shape rather than reflowing around long text.

Fill this event program template from Airtable, Google Sheets or a CSV

Connect an Airtable base, a Google Sheets spreadsheet or a CSV file, map each field to a placeholder, and generate. One run can produce a single deck or one per matching row, delivered to your Google Drive.

Events & programs: A designed programme booklet for an event, generated per event from the session and speaker list.

Sessions · Airtable

SessionSpeakerTime
Opening keynotePriya Raman09:30
Scaling data teamsTom Alvarez11:00
Closing panelFour speakers16:45

Template: Google Slides or Docs

{{event.name}}

Programme · {{event.dates}}

loop: {{sessions}} → time and title

loop: {{speakers}} → photo and bio

loop: {{sponsors}} → logo

one programme per event; speaker pages repeat a card per speaker record

Generated output

SlidesPDF

DataConf 2026

Programme · 12–13 May 2026

09:30 · Opening keynote

Priya Raman, Head of Data

8 sponsor logos

Start automating

Who uses this event program template

Conference organisers

Hand the printer a programme that matches the final session list, rebuilt in minutes when a speaker drops out.

Read the guide

Venues and cultural programmes

Produce a designed programme for every performance or evening from one schedule table.

Read the guide

Marketing and brand teams

Keep the programme on brand without a designer rebuilding pages each time the running order shifts.

Read the guide

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Common questions, answered

Is a programme booklet really a slides template? +
Yes, and it works well. Google Slides supports a custom page size, so you set the deck to a portrait page — A5 or A4 — and each slide becomes a page of the booklet. You get exact control over where every element sits, then export to PDF for the printer.
Can I use my own programme design? +
Yes. Build the master in Google Slides at your chosen portrait page size, place the type, rules and sponsor areas where you want them, mark the variable text as placeholders, and generate against that instead of this layout. Designers usually keep the page designs they already have and simply bind the fields.
Where do the sessions and speaker bios come from? +
From whatever holds them: Airtable, Google Sheets or a CSV upload. Sessions and speakers are usually two linked tables, so a speaker card can pull the photo and bio while the running order pulls the times.
What if the programme runs to a different number of pages this year? +
Repeating blocks handle it. Speaker cards and sponsor logos loop over their records, so more speakers means more cards on the pages you designed for them. If the page count varies wildly, run the agenda as a Google Doc instead and keep the programme for the designed pages.
Is this event program template free? +
Yes. Copy it to your own Google Drive at no cost and with no sign-up, then edit it like any Google Slides file. You only need SourceToDocs if you want it filled from your data automatically, and that has a free plan too.
Can I download this event program template as a PDF or PowerPoint file? +
Yes. Open your copy in Google Slides and choose File, Download. PDF Document gives a print-ready file; Microsoft PowerPoint (.pptx) gives an editable one for people who do not use Google Slides.

Generate this document from your data

Start on the free plan, connect Airtable, Google Sheets or a CSV, and export a real Google Slides file. No watermark, no credit card.

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