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Free letterhead template for Google Docs

Company letterhead with logo, address and footer, and a letter body generated per recipient from your contact list.

Free to copy Google Docs PDF export No watermark
Automate this template Copy to my Google Docs How to use it

Free to copy, no sign-up: the file opens in your own Google Drive. Updated November 13, 2026.

The actual template Free letterhead template for Google Docs: preview of the first page

What’s in the letterhead template

Every block has a placeholder showing where your details go. Type over them by hand, or bind each one to a field in your data and let it fill itself.

  • Logo and company name header {{company.name}}
  • Date and reference line {{letter.date}} · {{letter.ref}}
  • Recipient address block {{recipient.address}}
  • Letter body with salutation and sign-off {{letter.body}}
  • Footer with registered address and contact {{company.footer}}

How to use this letterhead template in Google Docs

  1. 01

    Copy the template to your Google Drive

    Press "Copy to my Google Docs". Google asks to make a copy, and the copy is yours to edit; the original is never changed. All you need is a free Google account.

  2. 02

    Replace the placeholders with your details

    Text in double braces, like {{company.name}}, marks where your own values go. Work down the page: logo and company name header; date and reference line; recipient address block, and so on.

  3. 03

    Make it match your brand

    Swap the logo, colours and fonts in Google Docs as you would in any document. The layout is built to hold when the text changes.

  4. 04

    Download it as a PDF, or share the link

    File, then Download, then PDF Document gives you a file to send or print. Download as Word (.docx) works too if someone needs it.

  5. 05

    Making these regularly? Fill it from your data

    Connect Airtable, Google Sheets or a CSV to SourceToDocs and it fills a copy of this template for every row, so you stop retyping.

Letterhead is the document every organisation has and keeps re-creating in the wrong tool. This template is the Google Docs version: the header and footer carry the brand and the registered details, the body is the only part that changes, and a list of recipients becomes a folder of addressed, dated, signed letters in one run.

The body is the variable part

The header, footer and signature block never change. The date, reference, recipient block and body come from the record. Conditional paragraphs (a late-payment line, a renewal clause) are fields on the record that the template includes when they are filled.

Fill this letterhead template from Airtable, Google Sheets or a CSV

Connect an Airtable base, a Google Sheets spreadsheet or a CSV file, map each field to a placeholder, and generate. One run can produce a single document or one per matching row, delivered to your Google Drive.

Business documents: Company letterhead with logo, address and footer, and a letter body generated per recipient from your contact list.

Letters · Airtable

RecipientRefDate
Acme CoL-1183 Nov 2026
NorthwindL-1193 Nov 2026
GlobexL-1204 Nov 2026

Template: Google Slides or Docs

{{recipient.name}}

{{letter.ref}} · {{letter.date}}

{{recipient.address}}

{{letter.body}}

{{signatory.name}}

one letter per record on the same letterhead

Generated output

DocsPDF

Acme Co

L-118 · 3 Nov 2026

Addressed and dated

Body from the record

Signed off

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Who uses this letterhead template

Finance and admin teams

Reminder, confirmation and notice letters per customer from the ledger.

Read the guide

Legal and HR

Offer, reference and notice letters from the people table on the firm's letterhead.

Read the guide

Schools and associations

Letters to parents or members per record, on the organisation's letterhead.

Read the guide

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Common questions, answered

Is this just mail merge? +
For a one-page letter with a name and address, yes, and mail merge is fine. This template earns its keep when the body has conditional paragraphs or a table, when you want a PDF per letter in Drive, or when the list lives in Airtable rather than a spreadsheet.
Can I use our own letterhead? +
Yes. Build your letterhead in Google Docs as you normally would, mark the recipient and body fields as placeholders, and generate against it. This layout is a starting point.
One letter per recipient? +
Yes. Each row becomes one letter with its own PDF, named from the record, in the folder you choose.
Is this letterhead template free? +
Yes. Copy it to your own Google Drive at no cost and with no sign-up, then edit it like any Google Docs file. You only need SourceToDocs if you want it filled from your data automatically, and that has a free plan too.
Can I download this letterhead template as a PDF or Word file? +
Yes. Open your copy in Google Docs and choose File, Download. PDF Document gives a print-ready file; Microsoft Word (.docx) gives an editable one for people who do not use Google Docs.

Generate this document from your data

Start on the free plan, connect Airtable, Google Sheets or a CSV, and export a real Google Docs file. No watermark, no credit card.

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